It is the policy of Vinyl Window Designs Ltd.;
Customers who wish to provide feedback on the way Vinyl Window Designs Ltd. provides goods and services to people with disabilities can provide feedback by contacting Human Resources by telephone at 416-741-7820.
Vinyl Window Designs Ltd. (hereon referred to as “VWD”) is committed to providing a barrier-free environment for our customers, employees, job applicants, suppliers, visitors, and other stakeholders who enter our premises, or access our information. As an organization, we respect and uphold the requirements set forth under the Accessibility for Ontarians with Disabilities Act (2005), Customer Service Standard, and the Integrated Accessibility Standards Regulation.
Our organization has made a commitment to accessibility for everyone who uses our services. Vinyl Window Designs has an important responsibility for ensuring a safe, dignified, and welcoming environment for everyone. We are committed to ensuring our organization’s compliance with accessibility legislation by incorporating policies, procedures, equipment requirements, training for employees, and best practices. We will review these policies and practices on a regular basis. Our commitment to making our organization accessible to everyone includes the integration of accessibility legislation with our policies, procedures, programs, and training.
AODA – Integrated Accessibility Standards Regulations (IASR) Employment Policy
The following policy has been established by Vinyl Window Designs Ltd. to govern the provision of services with Regulation 191/11, “Integrated Accessibility Standards” (“Regulation”) under the Accessibility for Ontarians with Disabilities Act, 2005.
These standards are developed to break down barriers and increase accessibility for persons with disabilities in the areas of information, communications and employment.
VWD is governed by this policy as well as the Accessibility Standards for Customer Service Policy and the Accessibility for Ontarians with Disabilities Act, 2005 in meeting the accessibility needs of persons with disabilities.
Establishment of Accessibility Policies and Plans
Vinyl Window Designs Ltd. is committed to meeting the accessibility needs of persons with disabilities in a timely manner in its policies. These documents will be made publicly available in an accessible format, upon request.
VWD Ltd. will establish, document and maintain a multi-year accessibility plan which outlines its strategy to prevent and remove barriers and meet its requirements under the IASR. In accordance with the regulations the multi-year accessibility plan will be reviewed and updated once every five (5) years, and will be posted on the company's website. The accessibility plan will be made available in an accessible format upon request.
Training Requirements
Vinyl Window Designs Ltd. will ensure that training is provided to all Ontario employees on the requirements of the accessibility standards referred to in the IASR and continue to provide training when changes are made to the accessibility policy.
Recruitment, Assessment and Selection
Vinyl Window Designs Ltd. will notify employees and the public about the availability of accommodation for job applicants who have disabilities. Upon request, applicants will be informed that these accommodations are available for the interview process and for other candidate selection methods. Where an accommodation is requested, Vinyl Window Designs Ltd. will consult with the applicant and provide or arrange for suitable accommodation.
Successful applicants will be made aware of Vinyl Window Designs Ltd. policies for accommodating people with disabilities.
Accessible Formats and Communication Supports for Employees
When requested, Vinyl Window Designs Ltd. will provide, or will make the arrangements for the provision of accessible formats for persons with disabilities. The format required will take into account the individual’s accessibility needs based on the type of disability. Vinyl Window Designs Ltd. will consult with the person making the request to understand the nature of the accessible format or communication support that is required.
Workplace Emergency Response Information
Where required, Vinyl Window Designs Ltd. will create individual workplace emergency response information for employees with disabilities. This information will be created in consultation with the employee and take into account the unique challenges created by the individual’s disability and the physical nature of the workplace. The information will be reviewed when the employee moves to a different physical location in the organization and/or when the employee’s overall accommodation needs or plans are reviewed.
Documented Individual Accommodation Plans
Vinyl Window Designs Ltd. will also develop and have in place documented individual accommodation plans for employees with disabilities. If requested, information regarding accessible formats and communication supports provided will also be included in individual accommodation plans. In addition, the plans will include individualized workplace emergency response information (where required) and will identify any other accommodation that is to be provided.
Performance Management, Career Development, Advancement and Redeployment
Vinyl Window Designs Ltd. takes into account the accessibility needs of employees with disabilities, as well as individual accommodation plans, when conducting performance management, providing career development and advancement to employees, or when redeploying employees
Return to Work
Vinyl Window Designs Ltd. will develop and implement return to work processes for employees who are absent from work due to a disability and require disability-related accommodation(s) in order to return to work.
The return to work process will outline the steps Vinyl Window Designs Ltd. will take to facilitate the employee’s return to work and shall use documented individual accommodation plans
Review
This policy will be reviewed regularly to ensure that it is reflective of VWD’s current practices as well as legislative requirements.
Contact Us:
Accessible formats of this document are available free of charge upon request. For more information on Vinyl Window Designs Ltd.’s accessibility policies and multi-year plan please contact us. Should we need to contact you to provide further information please include:
By Email: hr@vinylwindowdesigns.com
By Telephone: 416-741-7820
In accordance with the Integrated Accessibility Standards Regulations under the AODA, Vinyl Window Designs Ltd. will:
AODA Initiative |
Action |
Compliance Date |
Status |
Part I – General |
|||
Accessibility Policies |
Develop and implement Integrated Accessibility Standards Policy. Make the Policy publicly available and provide in an accessible format, upon request. Review & update as required |
January 1, 2014 |
Complete |
Accessibility Plan |
Develop a Multi-Year Accessibility Plan Post Multi-Year Accessibility Plan on Vinyl Window Designs Ltd. website and provide in an accessible format, upon request. HR to review Plan January 1 every five (5) years. |
January 1, 2014 |
Complete |
Training |
Launch training program based on AODA requirements Incorporate on-going training into new employee onboarding. Keep record of employees who have completed training. |
January 1, 2015 and ongoing |
Complete and ongoing |
Part II – Information and Communications Standards |
|||
Feedback Processes Ensure that processes for receiving and responding to feedback are accessible and meet the requirements of the IASR. |
Ensure that processes for receiving and responding to feedback are accessible. Provide accessible formats and communication supports upon request. |
January 1, 2015 |
Complete |
Accessible Formats and Communication Supports |
To the extent practicable, provide accessible formats and communication supports for persons with disabilities upon request, within a timely manner Consult with person making the request to determine suitability of accessible format or communication support. The provision of accessible formats and communication supports for persons with disabilities will be provided at a cost no more than regular cost charged to other persons. |
January 1, 2016 |
Complete |
Emergency Procedures, Plans or Public Safety Information |
Emergency procedures, plans or public safety information, that is publicly available, shall be provided in an accessible format or with appropriate communication supports, upon request as soon as practicable. |
January 1, 2012 |
Complete |
Accessible Websites and Web Content All internet websites and web content must conform with WCAG 2.0 Level AA, other than, success criteria 1.2.4 Captions (Live) success criteria 1.2.5 Audio Descriptions (Pre-recorded). |
Contact IT department and send them information pertaining to this requirement for revision to Vinyl Window Designs Ltd. website. |
Ongoing |
In Progress |
Part III – Employment Standards |
|||
Recruitment, Assessment, Selection |
Review and, as necessary, modify existing recruitment procedures and practices specifying that accommodation is available for applicants with disabilities on our website and on job postings. Include a statement on applicable Job Postings: "We are committed to an inclusive, barrier-free work environment and recruitment and selection processes. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process." Ensure hiring managers provide accommodations as requested by applicants. |
January 1, 2016 |
Complete |
Informing Employees of Supports |
Post all AODA Policies on Health and Safety Boards |
January 1, 2016 |
Complete |
Accessible Formats and Communication Supports for Employees |
Upon request by an employee with a disability, the employee’s Manager and/or HR shall consult with the employee and provide or arrange for the provision of suitable accessible formats and communication supports needed to perform the employee's job |
January 1, 2016 |
Complete |
Workplace Emergency Response Information |
An Individualized Emergency Response Information form will be completed for those employees whom have disclosed a disability and require an accommodation. This will be done as soon as VWD becomes aware of any such persons with disabilities requiring such a plan. The Plans will be reviewed as required. |
January 1, 2012 |
Complete |
Documented Individual Accommodation Plans / Return to Work Process |
Individual Accommodation Plans will be created for employees requiring accommodation due to a disability by the employee’s Manager in partnership with HR Individualized accommodation plans will be kept in an employee’s personnel file and kept private and secure. The plan shall be updated when the employee requiring accommodation informs their manager of any changes to their disability and/or accommodation required. Employees returning to work after a disability related leave of absence shall be assisted by their Manager and HR on a return to work plan and temporary accommodation where required. |
January 1, 2016 |
Complete |
Performance Management, Career Development, Advancement and Redeployment |
Any performance management documentation is available in print and online formats. Career development and advancement opportunities will be provided in formats that are consistent with an employee’s individual accommodation plan where applicable. |
January 1, 2016 |
Complete |